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How to welcome people to faculty meetings on Zoom

This page is to help you when running your faculty meetings. Hope you find this helpful in navigating how to welcome people whether you are running a small or large faculty gathering!

Running a large faculty meeting

Trying to create a welcoming atmosphere on zoom can be challenging, especially with a large group of people. Here are some ideas below that you might find helpful:


Speed relating in breakout rooms

For your first zoom meeting, speed relating is a helpful way to get people talking to one another, especially if they are too shy to talk in the main group. Set Breakout room timer to one minute and prompt people to introduce themselves (name, year, majors/degree), and have a fun discussion question (eg. what is your favourite thing about your pet or if you don't have a pet, what one would you like and why?)


You can also use speed relating for ongoing meetings but changing the questions (eg. what is something you are thankful for that has happened this week? Is there something you would like to know more about Jesus?)


Being welcoming to a large group

This may seem like common sense but having an upbeat attitude when facilitating faculty time makes a huge difference! Positivity is contagious! Saying something like “It is really great to be seeing you all here!" shows it’s worthwhile for people to be attending. The goal is to make faculty time a highlight for people's week!


Being welcoming to late comers

It can be difficult to know what to do when someone enters late in the middle of a zoom meeting. Especially in a large group, you may not know the person that well personally. So how to still make them feel welcome?

One suggestion is to private message them on the zoom chat saying 'Hey Name welcome to faculty time! Great to have you here.'


Being welcoming to first-timers

When you start your introduction to faculty time, remind them that it's a great space to welcome friends who may or may not have heard about Jesus.

If they decide to invite a friend tell them to message you in advance, so that you can place them in the same breakout rooms. This also allows you to pray for the new-comer before faculty time!


Running a small faculty meeting

Some of the tips mentioned above can also work well for small faculty meetings such as welcoming late comers.

Hosting a small faculty meeting looks a little different as you may know most people in the group. It can be challenging to invite a new person into a small group as it can be intimidating, especially if everyone else knows each other.


Inviting and welcoming first-timers

Either at the end or beginning of your faculty time encourage people to invite their friends along. Emphasizing that the meeting is a wonderful opportunity to share Jesus with their friends in a small and safe space. They don't need to be studying the same subject or degree to come along! It may seem tedious to do this every week but telling people in your faculty each week will hopefully encourage and remind them to ask their friends!


If they decide to invite a friend tell them to message you in advance, so that you can place them in the same breakout rooms. This also allows you to pray for the new-comer before faculty time!


Being welcoming to the entire group

As mentioned above, having a positive attitude is contagious! When each person enters the zoom call saying something like '“Hey ____! Welcome to Faculty Time” can make a huge difference in feeling included! It may seem like common sense but it's a super easy way to be welcoming and for new-comers to see the space as a safe and inclusive space!








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